Workiz Pricing in 2026: Plans, Per-User Costs, and What Small Shops Pay

Workiz Pricing Tiers

Hidden Costs You Won't See on the Pricing Page

• ⚠ Extra users on the Team plan cost $55/month each on monthly billing ($46/month on annual)
• ⚠ Extra users on the Professional plan cost $65/month each on monthly billing ($54/month on annual)
• ⚠ QuickBooks integration requires the Team plan — not available on the $65/month Starter plan
• ⚠ Annual billing saves roughly 17% but commits you to 12 months before you know if the software fits
• ⚠ 7-day free trial only — shorter than most competitors

What Workiz Actually Costs

Workiz publishes three plans with clear monthly prices — a contrast to quote-based tools like FieldPulse. The numbers:

• Starter: $65/month, 3 users
• Team: $169/month, up to 5 users
• Professional: $299/month, up to 5 users

Annual billing saves roughly 17% on the base plan. Extra users cost less on annual billing too: $46/month per extra user on Team versus $55 on monthly.

The Feature Gates That Matter

QuickBooks integration is not on the Starter plan. For a shop running QuickBooks — which covers most HVAC and plumbing operations — the $65/month entry point is unusable. The minimum workable plan is Team at $169/month.

The Starter plan’s 3-user cap is also tight. Most shops need at least an owner account plus dispatcher plus technician logins. You’ll likely hit the ceiling on day one.

Per-User Fees Add Up

The Team plan includes 5 users. Each additional user costs $55/month on monthly billing. A shop with 6 total logins — 4 techs, owner, dispatcher — pays $169 + $55 = $224/month. Add a second extra user and it’s $279/month, approaching the Professional plan price.

For a 5-tech shop with an owner and dispatcher, that’s 7 users total. Two overage seats at $55/month each puts the monthly bill at $279 before tax — $10 less than Professional, which includes AI scheduling you may never use. The per-seat math catches many shops off guard when they add a second dispatcher or a part-time office admin.

Annual billing brings per-user overage down to $46/month on Team. But annual means a 12-month commitment before you’ve fully evaluated whether the platform fits your operation.

What a 4-Tech HVAC Shop Actually Pays

Owner + 4 techs + dispatcher = 6 users. Team plan with one extra user seat: $224/month on monthly billing. That’s the real cost for a typical small shop, not the $169 headline.

Professional adds AI scheduling and automated call handling at $299/month for 5 users. For a shop that doesn’t need AI-driven dispatch, Team covers the operational basics. The jump to Professional is $75+/month for features most small crews won’t fully use.

What Workiz Does Well

Workiz has a cleaner onboarding flow than ServiceTitan or FieldEdge, and the mobile app holds up on job sites. The built-in communication tools on the Team plan handle two-way texting and call recording, which reduces the need for a separate phone system. Online booking on Team is useful for shops generating leads from Google. We found the reporting on the Professional plan detailed enough for owners who track technician close rates. If your shop is growing past 5 techs and you want those communication features bundled in, Workiz is worth a serious look.

Who Should Choose Workiz

Workiz fits best when you have 3 to 8 techs, want online booking built in, and care about call recording. The 7-day trial is short, so come in with a clear list of what you need to test. Shops that only need scheduling, invoicing, and QuickBooks sync can get by on the Team plan without the Professional upgrade.

How CrewRoute Compares

CrewRoute is $149/month flat for your whole crew — no per-user fees, no seat caps. For a 4-tech shop with 6 total logins, that’s $75/month less than the Workiz Team plan with one extra user. The gap grows with each additional team member.